USA POWERLIFTING, INC.
National Governing Body Meeting Agenda
July 12, 2002
Lincolnwood, Illinois
1:00 p.m.
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· 1:00-1:15 Roll Call of Voting Members and Credential Check of participants
· 1:15-1:45 Reading of minutes of NGB 2001
· 1:45-2:15 - President's Report
- Vice President' s Report
- Secretary/Treasurer's Report
· 2:15-2:45 Committee Reports:
- Collegiate Committee
- Drug Education Committee-Dormant
- Drug Testing Committee
- Finance and Ethics Committee-Dormant
- Law and Legislation Committee
- Masters' Committee
- Referee's Committee
- Sports Medicine Committee
- Teenage Committee
- Women's Committee
- Armed Forces Committee
- Publicity and Fund Raising Committee-Dormant
- Police and Fire Committee
- Coaching Committee
· 2:45-3:30 ELECTIONS
SECRETARY/TREASURER: No names submitted.
EXECUTIVE COMMITTEE: (Two positions up for election)
1. Bettina Altizer
2. James Hart
COACH OF THE YEAR AND THE BROTHER BENNETT AWARD
· UNFINISHED BUSINESS: None
· NEW BUSINESS:
BY-Law Amendmendment: (BYLAWS-REQUIRES 2/3 VOTE OF THE NGB)
I would like to propose a bylaw amendment for the NGB to tie up the Non-Competing membership category.
Motion to add to the bylaws the category of memberships called: Non-Competing Membership:
1. Non-Competing Membership: non-competing members shall be members in good standing of USAPL.
They are eligible for all benefits and privileges of membership except entering sanctioned competition.
Non-competing members shall not be guest lifters at USAPL sanctioned competions.
a. Cost for Non-competing memberships will be same as Open membership.
b. Non-competing members will not be subject to drug testing.
c. Switching membership categories:
1. Non-competing members may become competitors by declaring their desire to change categories. If they have not done so, they will not be eligible for competition.
a) If a member has not entered a competition in any federation for a period of one year, or has held USAPL non-competing membership status for one year, as a non-competing member, change to competitive status will be immediate.
b) If a non-competing member has entered a competition offered by another powerlifting organization within one year, but has held non-competing status in USAPL, they must remain a USAPL non-competing member for one calendar year before they may apply for USAPL Open membership.
2. A member may change from competing to non-competing memberhip status by declaring their desire in writing to the National Office, cc: the chair of the drug testing committee.
a) Change of status from Open to non-competing will become effective one year from the date of receipt of the declaration.
The above included so a competitor cannot "retire" to become ineligible for OMT. it also prohibits someone from competing in another organization while
being a non-competitor for us to avoid drug testing, and then converting immediately prior to a championships and jumping in never having been drug tested or eligible.
· 3:30-4:30 FINANCIAL SESSION:
Financial Matters:
1. Motion to separate the positions of Secretary and Treasurer: The positions are particularly labor intensive requiring 40 plus hours a week of time commitment and even more prior to the National Governing Body Meeting. If the positions were separate there would be an additional representative on the Executive Committee and a more even distribution of duties. (Serre)
2. Motion to permit hiring of a bookeeper:
Rationale: As the position of the Secretary/Treasurer requires over 40 hours a week, and as such does not qualify as a part-time position. A bookkeeper would be an essential element to the daily accounting function. An assistant to the secretary/Treasurer has been permitted in the past, but instead of an assistant a bookkeeper would be more beneficial for the organization. The Treasurer does not always have an accounting background. A "full charge" bookkeeper would be an asset to the organization, as a stable element as secretary/treasurer change. In addition the hiring of a bookkeeper is the next step in the progression to a more efficiently run organization. The Treasurer could then concentrate on matters of budget and financial policies and procedures. (Serre)
3. Administrative Assistant to the President
Motion to raise the salary of the Administrative Assistant to the President from $7.50 per hour to $10.00 per hour.
Rational: The Administrative Assistant has not had a pay increase in 8 years, the cost of living has gone up approximately 24% over the eight year period which means that the salary has gone down 24% to $5.70 per hour. It is unfair to penalize the employee who performs a valuable function for the organization not to mention that you could not hire a replacement for $5.70 per hour. (Serre)
4. Administrative Assistant USAPL (full time position)
Motion to award the full time Administrative Assistant position two weeks or 80 hours of paid time off to be used for vacation, sick or personal time.
The current full time Administrative Assistant for USA Powerlifting position is 40 hours per week. The position has none of the benefits, which are necessary to attract and keep trained staff. The employee is not paid when the National Office is closed for Holidays. (Serre)
5. Motion: To require the Executive committee to review salaries of full time and part time employees yearly in May and make recommendations to the National Governing Body at the meeting in July. Rational: No participation on either the Finance or Budget Committees from the membership for over three years. (Serre)
6. Motion to permit the hiring of an "outside accounting firm" to review quarterly financial information for USAPL. Due to lack of participation on the Budget or Finance Committee for three years. (Serre)
7. Motion to revisit and discuss the High School only membership category and its ramifications for the organization. (Overdeer)
8. Meet Directors must submit meet registration fees, drug testing monies and meet results to the National office within a 21-day period following the meet date in order to receive their reimbursement. The National Office must return the meet directors reimbursement monies within 60 days following the meet or they shall pay a 5% monthly interest in addition to the reimbursement fees. (l. Miller)
9. DISCUSSION OF CALCULATION OF OFFICER SALARIES DURING YEARS 2000-2002
USAPowerlifting files annual returns with the IRS, known as Form 990's, in conjunction with its not-for-profit status. On this IRS form, the salaries paid to all officers is disclosed. This IRS form is signed by the Secretary/Treasurer. Based on historical National Governing Body (NGB) votes, USAPL officer salaries are to be based on the previous year's 12 month membership. The current rate of officer pay is the previous 12 months membership times $3.00 each for the President and Secretary/Treasurer, and times $1.00 for the Vice President, as approved at the 3-1-1997 special NGB meeting.
The IRS form 990's, can be found at this web-page link at http://www.guidestar.com, and the specific link is for the filings, with the salaries are listed on page 4 can be found:
Here
.(Authors note: at the time of submitting this motion, this link only posted the 1999 filings, but the author has the 2000 filings in hand, and will bring these to the meeting). The IRS Filings reveal that the salaries paid to the USAPL officers during the year 2000 were not adjusted downward to reflect a reduced membership count. The 1999 membership count of 5,059 should have been applied rather than the 1998 14-month membership count of 5,901, when calculating the year 2000 salaries. The result is that the salaries for the President and Secretary/Treasurer were over paid each by $2,526 during the year 2000. Further the IRS filings indicate that the Vice President's salary was also over paid by approximately $2,319 (depending on exact start date) and it is unclear exactly how this salary was calculated. This is a cumulative overpayment to the three officers of $7,371 during the year 2000, assuming the IRS filings, as signed by the Secretary/Treasurer, are correct.
In late March of this year I pointed out this discrepancy to an EC member and requested an explanation. As of the May 15th deadline for filing NGB motions, the EC member has been unable to receive any further explanation from the Secretary/Treasurer other than the response that the matter would be looked in to. As no further information has been forthcoming, I would like the NGB and myself to hear from each of the officers individually as to how this situation occurred. Assuming any further explanations do not reveal errors in the IRS filings, I would like to know why these apparent salary over payments were not immediately addressed in the form of a refund to the organization or salary deferral when and if each of the officers realized the overpayment situation.
Further, I would like to confirm whether or not the long-standing organizational policy requiring 2 officer signatures on checks exceeding $200 is still in place. One of the benefits of this 2-signature procedure is that persons who have been in office longer will be able to note any oversights of newer officers. I would also like to know what the annual salaries paid in 2001 and in 2002-to-date are, and an explanation of how they have been calculated.
Finally, I would like to know what organizational procedures and assurances are in place to see that such financial oversights to not occur in the future. It would give me comfort to know that someone in an elected national position takes this matter seriously enough to bring solutions to the floor at the NGB meeting. ( A. Sortwell)
10. ANNUAL DISCLOSURE OF OFFICER SALARIES
Require the Secretary-Treasurer to confirm the calculation of officer salaries for the current year at each NGB meeting, both in writing and verbally. (Note: see motion for discussion above for background) (A. Sortwell)
WORLD TEAM MOTIONS:
1. Define which World Teams will be "Official" USAPL teams that the organization will support financially.
2. Fourth attempt lifts that are credited as IPF World Records also be credited as American records; like they are for National -page 66 letter J of the rulebook) as long as they meet the other requirements for setting American Records.
3. Make it mandatory that all official lifters and coaches representing USAPL at International competitions must purchase/wear the USAPL uniform. No representation without uniform.
4. ANNUAL DISCLOSURE OF WORLD TEAM FUNDING AND RELATED TRAVELS.
Require the Secretary-Treasurer to present a full disclosure and accounting of all organizational monies spent for the previous calendar year and spent or proposed for the current calendar year, for world team funding/ travel, and any other national and international travel, at each NGB meeting. This disclosure would include a listing, by event, of the amount of money each person received, listing the amount, the recipient, the capacity in which that person served (i.e. athlete, coach, asst./coach, manager, voting officer, other, etc.)., and the purpose of the funds (i.e. travel, uniform, other) . Funds donated to the organization and directed for the benefit of only one lifter or person, which is then distributed to that same lifter, do not need to be listed, other than an overall statement that all remaining distributed funds were donated specifically for individual persons benefit. Entry/drug test fees paid to the IPF can be listed in bulk for each event.
Explanation: As a member of 7 world teams in the last 4 years, and as the co-manager of one team, I have observed a general confusion and on-going discussion among many lifters and coaches/managers as to what, if any, organizational funds various parties may be eligible. This motion is designed to fully inform us all so that there is no further speculation, and so that any future funding policies can be based on facts. The organization's by-laws gives the NGB the right to authorize world team funding and travel, but to make proposals and decisions, we must be informed.
MISCELLANEOUS MOTIONS:
1. Meet Directors be permitted to place entry forms on the USAPL homepage.(L. Miller)
2. Establish a Referee's Clinic on local and national levels and require that all certified referees attend a clinic every 2 years. As the Referee's Committee to establish a checklist/procedures list for running a clinic, that can be used on both levels, then return all attendance sheets to the National office for updating of the database.
3. Eligibility requirements for USAPL Collegiate National Powerlifting Championships -
Remove the age restriction rule and requirement of "…25 and under" to "…regardless of age, competition is 'open' to all full-time collegiate and/or university students in good standing." Presently, the age restriction that is now in place makes the competition "exclusive" to only a particular "grouping" of collegiate powerlifters that are between the ages of 18 and 25. The removal of this age restriction shall make the collegiate national program "inclusive" for all full-time students, which overall, not only increases and bolsters the number of participants in the national/collegiate membership, but in university and college powerlifting clubs as well. (Keller)
4. USAPL National "Lifetime" Powerlifting Championships - Change the title of this competition back to the USAPL Men & Women's American Open Powerlifting Championships. (Keller)
5. USAPL Masters National Powerlifting Championships - Change the format of the age brackets for this competition from every five years, to the IPF format of every 10 years. This change will be for both men and women's classes. (Keller)
They are as follows:
Master I: from the day he/she reaches 40 years to and including 49 years of age.
Master II: from the day he/she reaches 50 years to and including 59 years of age.
Master III: from the day he/she reaches 60 years to and including 69 years of age.
Master IV: from the day he/she reaches 70 years to and including 79 years of age.
Master V: from the day he/she reaches 80 years and upwards.
6. USAPL National Team Head Coach - In order to be appointed as a USAPL National Team "Head Coach", the individual selected, shall be a registered and certified IPF Category I or II Referee in good standing. (Keller)
7. Drug Testing - The USAPL shall have the United States Anti-doping Agency (USADA) certified Drug Control Officers (DOCs), at all USAPL National Championship and USAPL World Team and World Games selection events, to perform drug testing. Moreover, the USADA shall also be the agency that will perform "all" Out-of-competition (OOC) drug testing for the USAPL. Most important, and key is that this change in procedures shall fall in line with IPF and World Anti-doping Agency (WADA) drug-testing procedures, as well as USOC and IOC guidelines and requirements. (Keller)
Lifter/Technical Issues
1. Limit lifting at a sanctioned USAPL event to members in good standing. This is to include exhibition and guest lifters.
Rationale: the USAPL is the best drug testing powerlifting organization in the United States. It was formed as an alternative opportunity for the Drug Free Powerlifter, and one of it's goals and missions was to promote drug free lifting. By limiting lifting at any USAPL event, in any way, by members in good standing, will help ensure that we have our missions and goals being represented. The fact that we are IPF affiliates is also a concern. Allowing non-members represent us may do damage to that affiliation as well. Submitted by Shawn Cain.
2. Notification of World Team Participants: "When nominees are selected for any world team, an official letter from the USAPL National Office on USAPL letterhead shall be sent by US mail to each nominee within 30-45 days of the selection meet as the official notification of their status. Additional details and confirmations will be handled through contact from the coaches committee." Submitted by The Women's committee.
3. State Meet Sanctions: "The date of the Women's National Championship should be blocked so that the State Meet sanctions do not overlap the national meet". The Women's Committee.
4. Reverse the motion, which passed, last year with little discussion that required: To set a record in a contest you must set the minimum-qualifying total for that contest.
· 4:30-5:00 USAPL CONTEST SCHEDULE
USAPL AWARDED IPF WORLD CHAMPIONSHIPS
YEAR CONTEST DATE AWARDED TO LOCATION
2002 MASTER'S BENCH PRESS APRIL 17,21 JOHNNY GRAHAM KILEEN TEXAS
2003 WOMEN'S WORLDS MAY 21-25 DENNIS BRADY ILLINOIS
2003 BENCH PRESS WORLDS DECEMBER ED KING OHIO
2004 JUNIOR WORLDS SEPTEMBER MIKE HARTLE INDIANA
USAPL NATIONAL MEETS
2002 WOMEN'S NATIONALS JAN/FEB DENNIS BRADY CHICAGO, ILLINOIS
2002 HIGH SCHOOL NATIONALS MARCH 15,17 MIKE CISSELL MISSOURI
2002 COLLEGIATE NATIONALS APRIL 12-14 JOHNNY GRAHAM KILEEN, TEXAS
2002 MASTER'S NATIONALS MAY 4,5 JOHN SHIFFLETT VIRGINIA
2002 TEEN/JUNIOR NATIONALS JUNE 14, 16 JOHNNY GRAHAM KILEEN, TEXAS
2002 SQUAT NATIONALS COMBINED WITH Deadlift National see below
2002 MEN'S NATIONALS JULY 12-14 DENNIS BRADY ILLINOIS
2002 BENCH PRESS NATIONALS AUGUST 24-25 LARRY MILLER OHIO
2002 LIFETIME DRUG FREE
2002 POLICE AND FIRE NATIONALS November 23 ED KING OHIO
2002 DEADLIFT/ SQUAT NATIONALS SEPTEMBER DAN GAUDREAU COLORADO
USA POWERLIFTING NATIONAL CONTESTS 2003
2003 WOMEN'S NATIONALS JAN/FEB JOHNNY GRAHAM KILEEN, TEXAS
2003 HIGH SCHOOL NATIONALS MARCH 21, 23 JAMES HART LINCOLN, NEBRASKA
2003 COLLEGIATE NATIONALS Apr-03 MIKE CISSELL MISSOURI
2003 MASTER'S NATIONALS MAY 24,25 PAUL FLETCHER LOUISIANNA
2003 TEEN/JUNIOR NATIONALS
2003 SQUAT NATIONALS
2003 MEN'S NATIONALS JULY 17-19 S.& B. HOWARD RAPID CITY, SOUTH DAKOTA
2003 BENCH PRESS NATIONALS TBA PROFITNESS NEW JERSEY
2003 LIFETIME DRUG FREES
2003 POLICE AND FIRE NATIONALS
2003 DEADLIFT NATIONALS
2003 MILITARY NATIONALS
USA POWERLIFTING NATIONAL CONTESTS 2004
2004 WOMEN'S NATIONALS
2004 HIGH SCHOOL NATIONALS
2004 COLLEGIATE NATIONALS April-04 JAMES HART LINCOLN, NEBRASKA
2004 MASTER'S NATIONALS MAY TOM NORTH IRVING, TEXAS
2004 TEEN/JUNIOR NATIONALS
2004 SQUAT NATIONALS
2004 MEN'S NATIONALS JULY 17-19 S.& B. HOWARD RAPID CITY, SOUTH DAKOTA
2004 BENCH PRESS NATIONALS
2004 LIFETIME DRUG FREES
2004 POLICE AND FIRE NATIONALS
2004 DEADLIFT NATIONALS
2004 MILITARY NATIONALS
· 5:00-6:00 ITEMS FROM THE FLOOR
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